Free Expense Reimbursement Excel Template
This free Excel template has the exact columns Indian corporate finance teams expect for expense reimbursement claims including vendor name, date, category, CGST, SGST, IGST, total amount, and GSTIN, with totals calculated automatically. Download it, fill it in, and submit it as is.
BillFetch Expense Reimbursement Template (.xlsx)
Pre-formatted 12-column table • 15 blank rows • Built-in =SUM() formulas • Works in Microsoft Excel, Google Sheets & Numbers
Instant 1-click download. Zero email wall. No registration or credit card required.
What's Included in This Template
Every column has been mapped to standard Indian accounting standards so your CA and accounts team can audit claims without requesting re-submissions:
Sequential index for referencing physical bills
Invoice or payment date (YYYY-MM-DD)
Merchant or service provider name
Travel, Meals, Lodging, Software, Office Supplies
Pre-tax base bill amount
Central Goods and Services Tax (Intra-state share)
State / UT Goods and Services Tax (Intra-state share)
Integrated GST (Inter-state supply)
Sum of all GST taxes applied on the bill
Final gross amount paid / reimbursable
15-digit supplier tax identification for ITC
Corporate Card, Personal Card, UPI, Cash
How to Use This Template
Follow these three simple steps to submit your claims:
Fill in your receipts
Add each bill on its own row with vendor details, date, category, and tax breakdown from the bill photo.
Let totals calculate
The summary row automatically sums Subtotal, CGST, SGST, IGST, GST Total, and Grand Total using built-in formulas.
Submit to finance
Attach the filled Excel file along with your bill receipts and send it directly to your HR or accounts department.
A faster way to claim expenses
Filling this in by hand for 20+ bills takes a while. BillFetch reads photos of your bills and fills a template exactly like this one automatically with CGST, SGST, IGST and GSTIN included. ₹50 flat, unlimited bills.
Frequently Asked Questions
Common questions about corporate reimbursement formats, GST claiming, and tax recovery in India.
Q1.What should an expense reimbursement Excel template include?
A standard Indian reimbursement claim sheet includes: Date, Vendor Name, Category, Subtotal, CGST, SGST, IGST, GST Total, Total Amount, Vendor GSTIN, and Payment Method, with column totals calculated automatically using SUM formulas.
Q2.Do I need to include GSTIN on a reimbursement claim?
Yes. Most Indian corporate finance teams and CA auditors require the vendor's 15-digit GSTIN to process Input Tax Credit (ITC). Including GSTIN on your expense sheet ensures your company can legally recover the tax paid.
Q3.Can I use this template for personal expense tracking too?
Yes. While the tax-split columns (CGST, SGST, IGST) are designed specifically for corporate tax claims, you can simply leave them blank and use the sheet for personal monthly expense and budget tracking.
Q4.Is there a faster way to fill this in than typing manually?
Yes, BillFetch reads photos of your paper bills and digital receipts and generates this exact pre-filled Excel report automatically, with vendor names, dates, amounts, tax splits, and GSTINs extracted via OCR for ₹50 flat.